Salon Invoice Template: A Client Service Invoice and a Booth Rent Invoice, Both Worked

When a salon actually needs an invoice

For a walk-in cut, the POS receipt is enough. An invoice earns its place in four situations: bridal and event parties booked weeks ahead with a deposit; corporate or photo-shoot work billed to a company; color corrections quoted in advance; and chair or suite rent. The last one is common. The BLS Occupational Outlook Handbook reports that about 48% of hairdressers, hairstylists and cosmetologists are self-employed, and many of them rent a chair or suite from an owner.

Template 1: client service invoice

1. Salon name, address, invoice number and date.
2. Client name, phone, and the appointment date.
3. Services. One line per service with the stylist's name, length and price.
4. Retail products. Separate lines, because sales tax treatment of services and products differs in many states. Check your state's rules.
5. Sales tax. Only on what is taxable where you are.
6. Deposit received. Date and amount, subtracted from the total.
7. Tip. A line the client fills in, or the amount added at checkout.
8. Balance due and how to pay.
9. Policy line. Your cancellation and redo policy in one sentence.

For a bridal party, add a deposit line: a $150 deposit taken at booking leaves $119.96 due on the day for this client. Write whether the deposit is refundable on the same invoice the client signs.

Template 2: booth rent invoice

1. Owner or salon entity, and the renter's business name.
2. Station or suite number, and the rental period (week of, or month).
3. Rent. The amount in the booth rental agreement.
4. Agreed extras. Backbar product, laundry or utilities, only if the agreement says so.
5. Credits. Any agreed credit, such as a week the salon was closed.
6. Due date and late fee. Exactly as written in the agreement.
7. Payment method. Bank transfer or card link; keep it the same every period.

Example on our assumptions: weekly rent $250, backbar product $15 a week, salon closed one day for a holiday with a $35 credit in the agreement: $250 + $15 − $35 = $230 due Monday, $25 late fee after Wednesday. Keep renters' invoices to rent and agreed extras; renters set their own prices, book their own clients and run their own sales, and invoices that read like payroll blur that line.

Sending and following up

Send client invoices for party and event bookings at the moment of booking, with the deposit link, and a second time two days before the appointment with the balance. For corporate work, ask who approves invoices and put their name and any purchase order number on line 2; companies pay faster when the invoice reaches the right person. For booth rent, send on the same weekday every period and let the payment link do the reminding. If rent is late, one polite message on the due date and one the day the late fee applies is enough; anything more personal belongs in a conversation, not an invoice. Keep a copy of every invoice for the year, because renters and owners both need them at tax time.

Common mistakes

• Taxing services and retail the same way without checking your state's rules.
• No stylist name on the service line, which makes commission or rebooking reports guesswork.
• Deposits held off the invoice, so the balance on the day is argued at the front desk.
• Booth rent chased by text from a personal phone. Send it the same way, the same day, every period.

Where Unmanually fits

The invoice is the easy part. The calls are what pull you out of a color appointment. Unmanually is a 24/7 AI Office Manager for salons and spas that you run by voice. It answers and books appointments on your calendar, takes deposits for party bookings, sends reminders and invoices, and chases late rent politely. See Unmanually for salons and spas, or hear it book an appointment on your own phone.